Applicant Privacy Notice

Effective Date: July 28, 2026

Independent Living, Inc., (“we,” “our,” or “the Organization”) respects the privacy of individuals who apply for employment with us. This Applicant Privacy Notice explains how we collect, use, disclose, retain, and protect personal information during the recruitment and hiring process.

  1. Information We Collect

We may collect personal information directly from you, from references you identify, from publicly available sources, or from third-party service providers, where permitted by law. Information we collect may include:

  • Contact information (name, address, telephone number, email address)
  • Resume, cover letter, employment history, education, certifications, and professional qualifications
  • References and reference check information
  • Interview notes and assessments
  • Work authorization and eligibility documentation
  • Information necessary to administer accommodations during the application process
  • Background check information, where authorized by law and with your consent when required
  • Any other information you voluntarily provide in connection with your application
  1. How We Use Your Information

We use applicant information to:

  • Evaluate qualifications for employment
  • Schedule and conduct interviews
  • Verify employment history, education, and references
  • Conduct lawful background screenings, when applicable
  • Determine eligibility for employment
  • Comply with legal and regulatory obligations
  • Protect the safety and security of our organization
  • Maintain records relating to recruitment and hiring
  • Defend or respond to legal claims

We will not use applicant information for purposes unrelated to recruitment or employment without an appropriate legal basis.

  1. Disclosure of Information

We may share applicant information with:

  • Employees and hiring managers involved in recruitment
  • Human Resources personnel
  • Board members, when appropriate for executive or senior leadership positions
  • Service providers that assist with recruiting, applicant tracking, background screening, or information technology
  • Government agencies or law enforcement when required by law
  • Legal counsel, auditors, or insurers when necessary

We do not sell applicant personal information.

  1. Background Checks

Where permitted by law and relevant to the position, we may conduct background checks after providing any required notices and obtaining authorization when required. We comply with applicable federal, state, and local laws governing background checks, including the Fair Credit Reporting Act when third-party consumer reports are used.

  1. Data Retention

Applicant information is retained only as long as necessary for legitimate business purposes, legal compliance, recordkeeping obligations, or the resolution of disputes. Applicants who are not hired may have their information retained for future employment opportunities unless they request otherwise or applicable law requires deletion.

  1. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect applicant information against unauthorized access, disclosure, alteration, or destruction.

  1. Third-Party Links

Our website may contain links to third-party websites. Independent Living, Inc., is not responsible for the privacy practices or content of those sites.

  1. Equal Employment Opportunity

Information relating to race, ethnicity, gender, disability, veteran status, or other protected characteristics that applicants voluntarily provide is used only for lawful equal employment opportunity, reporting, or accommodation purposes and is not used to make employment decisions except as permitted or required by law.

  1. Your Choices

Applicants may request to update or correct information submitted during the application process by contacting the organization. Certain requests regarding access, correction, or deletion may be subject to legal or operational limitations.

  1. Contact Information

Questions regarding this Applicant Privacy Notice may be directed to:

Independent Living, Inc.
Human Resources Department
845-565-1162

This Applicant Privacy Notice may be updated periodically. The version in effect at the time information is collected will apply unless otherwise required by law.